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ORIGINAL JOB LISTING

Executive Assistant

Insightful
New York, us
Hybrid
Full Time
New
$80k - $110k/year
Apply Now

This job is currently accepting applications. Review the details and apply today.

About this role

Insightful is a market-leading platform for employee productivity and workforce analytics. We process massive data sets of usage activity, synthesize them into actionable insights that help managers and employees perform at their peak, and help the world's most productive companies stay that way by improving employee productivity, business processes, and giving every employee autonomy and transparency to work how they work best.

Full-time, in-person Executive Assistant role based in NYC to support the founder/CEO. Role involves managing the CEO's time, logistics, and information flow to free up 10-15 hours per week of executive capacity.

Responsibilities

  • Event and relationship management: Coordinate dinners, off-sites, board meetings, and maintain a contact database for key stakeholders
  • Communication triage: Screen and prioritize email, Slack, and other communications, draft responses, and flag urgent items
  • Calendar management: Own the CEO's calendar, schedule meetings, manage conflicts, and ensure prep materials are ready
  • What This Role Is NOT
  • Travel coordination: Book travel, build detailed itineraries for NYC-Belgrade trips, and other domestic/international travel
  • Expense and administrative management: Handle expense reports, invoices, subscriptions, and manage office logistics in NYC
  • Personal logistics: Assist with occasional personal errands that impact the CEO's time
  • Meeting support: Prepare agendas, take notes, and track action items for key meetings

Required Skills & Experience

  • Travel coordination: Book travel, build detailed itineraries for NYC-Belgrade trips, and other domestic/international travel
  • Strong Preferences Experience supporting a founder/CEO in a high-paced environment
  • Experience with international travel booking and multi-timezone scheduling
  • Experience coordinating across US and European time zones
  • Communication triage: Screen and prioritize email, Slack, and other communications, draft responses, and flag urgent items
  • Bonus points Experience at a company with a hybrid/distributed/remote-first team
  • Proficiency in Google Workspace (Calendar, Gmail, Docs) and Slack
  • Availability to work in-person daily, based in NYC

Benefits

  • Bonus points Experience at a company with a hybrid/distributed/remote-first team

Environment

Expense and administrative management: Handle expense reports, invoices, subscriptions, and manage office logistics in NYC

Not an office manager, no responsibility for the broader team's workspace or ops

Strong Preferences Experience supporting a founder/CEO in a high-paced

Familiarity with SaaS or B2B tech environments

Bonus points Experience at a company with a hybrid/distributed/remote-first team

Ready to apply?

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Apply Now

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