About us:

Job Description:

PROCUREMENT ADMINISTRATOR

The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under time constraints, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and to obtain confidentiality is crucial to this role. Assists the Procurement Manager & department staff with the required reporting, researching and maintaining statistical data as well as executing procurement tasks and procedures as required.

Assist Procurement Coordinator

• Maintain department calendar with upcoming meetings
• Perform administrative duties [mail, take meeting notes, calls, letters, emails, notices, data entry, record keeping, meeting request, processing department invoices]

• Create vendor evaluations in Insite
• Inform vendors about upcoming contract opportunities
• Create & track comparatives in Insite for approval

• Communicate with Diversity Contract Compliance department to obtain DBE firm contact
• Update contract Directory/CO & Comparatives/Procurement Plan
• Create supplier/subcontract draft, attachments, codes & contract number for execution
• Collect vendor current Certificate of Insurance documents, W9, certificates
• Complete credit application and information sheets.
• Update and store department documents on department server systems
• Identify procurement opportunities & update outreach materials/handouts.

Assist Procurement Project Manager

• Create change orders for an executed agreements and perform quote comparison and documents to be executed for approval as needed.
• Create amendments for an executed agreements and gather information needed for legal department to create the documents to be executed for approval as needed.
• Prepare RFPs, including Scope of Work, Bill of Quantities, Schedule, Contract Attachments, in coordination with other departments, verifying the accuracy of all the documents.
• Receives bids from RFPs release to the market, evaluate the data for accuracy, create a comparative chart, price analysis and make a recommendation to procurement manager for final approval.

Assist Procurement Manager

• Create and develop comparative reports
• Create and develop transaction reports on all contracts on the projects
• Creating & analyzing compliance reporting documents in word and excel spreadsheets
• Create credit increases for vendor accounts per approved request

Minimum Requirements:

• Bachelor’s degree in business administration or related field, preferred not required
• Minimum of two (2) years of experience in similar administrator positions in a procurement/purchasing department or executive office.
• Proficiency in Microsoft Word, Excel, PowerPoint, Microsoft Project and Outlook.
• Ability to pay close attention to detail, ensuring accuracy in work & complete tasks on-time
• Works independently, manage time and workload, which includes planning, prioritizing, organizing, and following-through on a variety of tasks, assignments, projects, and reports.
• Ability to effectively communicate, verbally and in writing, at all levels of the organization and with contractors with tact and diplomacy.
• Remain operationally focused and obtain knowledge of the organization to balance business priorities, individual team needs, manager’s style and company policy
• Working knowledge of processes, procedures and regulations and ability to deal with politically sensitive and confidential issues
• All other job-related duties as assigned

**North Tarrant Infrastructure, LLC is an Equal Opportunity Employer**

Note: The Statements herein are intended to describe the general nature and levels of work performed by employees, but are not a complete list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.