Job Summary:

The CU Department of Anesthesiology seeks a Procurement & Contracts Specialist, hereinafter referred to as “Specialist,” at the rank of either Intermediate Professional or Senior Professional, dependent on candidate experience, who is responsible for understanding University, CU Medicine, and Departmental procurement and contracting expectations, guidelines, and processes and developing and/or revising procurement and contracting workflows for increased departmental efficiencies. The Specialist will identify centralized resources and assist in developing department-specific resources for both procurement- and contract-related needs. The Specialist will work closely with managers to research, develop, and document internal policies and procedures and will communicate with the University and CU Medicine Procurement and Contracting teams, as needed.

Key Responsibilities:

• Perform a variety of procurement & contracts tasks in the various purchasing systems such as CU Marketplace, CU Med COR360, UCD and CU Med Concur expense systems; ensure execution for all procurement steps are completed timely and accurately and assist staff as appropriate through purchasing processes.
• Maintain departmental listing of staff access, permissions, and cardholder data for procurement systems (list of cardholders, limits, Marketplace roles, etc.)
• Assist with developing, implementing, and maintaining faculty Travel, Education, and Development (TED) Funds policies in collaboration with departmental managers
• Develop clear guidelines for travel requests and reimbursements including differing constraints based on entity, policies, and requirements for reimbursements.
• Work closely with SOM IT for all technology purchasing and maintenance of a comprehensive inventory process for technology and other items
• Assist with developing and maintaining departmental workflows for expense report standardization and accuracy; create standardized process flows that can be shared with other staff for utilization; as needed, perform expense report auditing and serve as delegate reviewer and/or approver for management.
• Assist with contract invoicing and payment tracking as well as provide first-pass review of contract language/key aspects to identify potential sections that require UCD or CU Med Legal review; facilitate process start to finish
• Work closely with managers and administrative staff to provide guidelines and processes for faculty consulting agreements

Work Location:

Onsite to Hybrid – This role is expected to work onsite initially for at least four months to build and establish relationships and is located in Aurora, Colorado.

After four months and upon the supervisor’s determination, the role will be considered for a flexible hybrid work schedule. The supervisor is responsible for determining the number of on-campus days/week based on the positions level of focus work, collaboration needs, etc. The Department places a high value on building working relationships and collaboration, and therefore, all department staff have mandatory on-campus days.

Why Join Us:

The University of Colorado School of Medicine and the Department of Anesthesiology is a world-class medical destination at the forefront of transformative education, science, medicine, and healthcare. The Department of Anesthesiology has several clinical specialties and is a nationally recognized leader in anesthesiology and perioperative medical education. We are dedicated to developing leaders in anesthesiology and perioperative medicine who demonstrate clinical excellence, professionalism, and a commitment to life-long learning. Our faculty have a resolve to create an exciting academic environment that will build upon what is already recognized as one of the finest residency programs in the country, and by advancing education within our specialty, we continue to improve the lives of learners and patients in a complex and evolving world of medicine.

But we cannot do it all without our staff! Join a growing and diverse administrative team that strives to support and improve our education, research, and clinical missions. Department of Anesthesiology staff members have the opportunity to collaborate on projects across diverse teams and committees and take part in various activities throughout the year. All Department of Anesthesiology staff have access to University of Colorado’s second-to-none benefits package, retirement plans, significant vacation and sick leave, 11+ paid holidays/year, tuition assistance, and wellbeing resources.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor’s degree in business, business administration, finance, accounting, healthcare administration, public administration, information systems, or a directly related field from an accredited institution.
  • Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year-for-year basis.

Intermediate Professional:

• One (1) year of professional-level experience with duties in procurement, contracting, vendor relations, and/or finance

Senior Professional:

• Two (2) years of professional-level experience with duties in procurement, contracting, vendor relations, and/or finance

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• 2+ years progressive experience in procurement, contracting, vendor relations, and/or finance or other related field(s)
• Experience using purchasing and/or contracting systems such as Concur, Marketplace, and COR360
• Experience working in higher education and/or an academic medical environment
• Familiarity with University and CU Medicine procurement and contract policies and procedures
• Experience with database development

Knowledge, Skills and Abilities:

• Ability to effectively source, allocate, and control funds from various internal and external sources.
• Ability to establish work priorities, plan, organize, implement, and coordinate procurement, contract, and administrative activities.
• Ability to take direction and use independent judgment to proactively identify and address problems.
• Demonstrated ability to use and learn a variety of computer/web-based applications and programs and embrace the use of new technologies in the performance of routine and non-routine tasks.
• Ability to communicate effectively, both in writing and orally
• Ability to establish and maintain effective working relationships with a diverse population of employees at all levels throughout the institution
• Outstanding customer service skills
• Demonstrated commitment and leadership ability to advance diversity and inclusion
• Proficiency in computer applications including Microsoft Excel, Word, PowerPoint and Outlook
• Eagerness to learn, expand, and develop knowledgebase and skills

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five (3-5) professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Abigail Jacoba - abigail.jacoba@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by October 1, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

Intermediate: $48,265 - $61,393

Senior: $52,178 - $66,371

The above salary range (or hiring range) represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu​.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseasesoccupational health medical surveillance program.