Job Details

Description

Are you looking for a place where innovation and collaboration join forces to support a vision of Health for All? The PA Education Association (PAEA) is looking for you: a creative, driven professional to join our team as a part-time Accounts Payable Clerk. This position will work 22.5 hours/week and the schedule can be determined with the position’s manager.

The Accounts Payable Clerk is responsible for performing all the Association’s accounts payable functions. As a key member of our Finance Team, this position ensures that all invoices are verified and paid in a timely manner, oversees the Association’s expense report system, and works across the organization and with our members providing a high level of both internal and external customer service.

This position may be exposed to sensitive and confidential information daily, this individual is responsible for maintaining the confidentiality that knowledge of such warrants. In this position, employees must respect and protect the privacy, confidentiality, and security of all personal information to which they have access in the performance of their duties for PAEA, in accordance with PAEA’s Privacy Policy and the PAEA Employee Handbook that all employees must sign.

Specific Responsibilities:

• Completes payments by receiving, processing, verifying, and reconciling invoices, honorariums, awards, and scholarships 

• Processes expense reimbursement requests for all employees, board members, volunteers, consultants, and fellows 

• Oversees the Association’s credit card account: to include setting-up new accounts, closing accounts, and assisting with fraud investigations 

• Reconciles employee monthly credit card reports against monthly Association credit card statements: to include reviewing backup documentation and verifying and/or correcting coding on all reports

• Maintains vendor W9 files and supports 1099 reporting

• Resolves vendor discrepancies and answers vendor inquiries

• Maintains organizational wide database of financial contracts  

• Assists in various month-end close activities: to include collection of staff labor allocations, review of general ledger, and investigating expiring payments 

• Supports annual audit requests

• Serves as a backup and cross trains with Accounts Receivable Clerk

• Other duties as assigned 

Other Duties

The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

Qualifications, Knowledge, Skills, and Abilities:

Required

• High school diploma, GED, or equivalent

• 3 years of experience with accounts payable or general accounting 

• Proficient in Microsoft Office

• Strong verbal and written communication skills

• Strong time management and organizational skills, with the ability to work independently and prioritize tasks 

• Detail-oriented with a commitment to producing high-quality work

• Excellent judgment and creative problem-solving skills

Preferred:

• Bachelor’s degree in accounting, finance, or related field a plus 

• Experience with Sage Intacct accounting and Nexonia

ADA Specifications

• The ability to remain in a stationary position (sitting or standing) as well as to occasionally move about the office.  

• Proficiency in operating office equipment, such as a computer, keyboard, mouse, and telephone.  

• The ability to communicate information and ideas so others will understand and must be able to exchange accurate information in these situations.  

Travel Requirements

Periodic travel will be required for this role to all-staff meetings, PAEA events, and/or professional development opportunities.  

Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

Work Environment & Benefits

This position can be performed in a fully remote location within the United States and will require occasional travel. The individual in this position must be authorized to work in the United States.

This is a part-time position for 22.5 hours / week paid hourly. PAEA’s working hours are 7.5/day and this position can be done 3 days/week or spread out over the 5-day workweek. The salary range for this position is $28.00-33.00/hour. The benefits package include monthly wellness stipend, a 403(b)-retirement plan with an 8% employer contribution, pro-rated PTO accrual and holidays, professional development funding and tuition assistance. This position is not eligible for health insurance benefits.

EEO Statement

PAEA is committed to equity, diversity, and inclusion in all areas of its business activities, including employment, management, procurement and contracting. As such, it is the policy of PAEA to afford equal opportunity in employment and contracting without regard to race, color, national origin, sex, religious preference, age, sexual orientation, genetic information, gender identity, status as a parent, disability, veteran or any other status protected by applicable US law.