Academic Administrative Assistant

Part Time, Non Exempt

San Francisco Friends School is a K-8 independent school founded in 2002 on the Quaker values of simplicity, integrity, mutual respect, service to others and peaceful problem-solving. The school is located in the Mission District.

The Academic Administrative Assistant is responsible for providing administrative support for K-8 programs at SFFS, with a particular emphasis on providing support for the Director of Teaching and Learning and Division Heads. This role will attend to routine administrative program support, as well as be adaptable to the evolving administrative needs of the school.

The Academic Administrative Assistant reports to the Director of Teaching and Learning, while working most closely with senior academic leadership at Friends.

Major Responsibilities:

• Support academic leadership with day-to-day administrative tasks
• Support and work with academic administrators on major school events, including attendance at evening events, such as Back to School Night and 8th Grade Graduation, etc.
• Coordinate with academic administrators to implement student-centered events such as Parent/Guardian Conferences, Portfolio Days, Presentation Night, etc.
• Assist academic administrators and faculty clerks with scheduling and organization around all school faculty and staff meetings, such as Opening & Closing Meetings and Professional Development Days, etc.

Academic Program Support

• Assist the Director of Teaching and Learning and Division Heads to support the academic progress reporting process
• Work with academic administrators to provide organization and administrative support for special projects as needed

Administrative Support

• Assist with meetings related to the academic administration, such as share agendas, take notes, calendaring, etc.
• Support academic administrators on school communications throughout the year
• Consider upcoming events and help to coordinate with academic administrators

Other Responsibilities

• Assist academic administrators by supporting new family/student orientations and ongoing communications
• Support the academic administrators in the hiring process, managing resumes, interview schedules and visits
• Support academic administrators in creating onboarding events for families, students and teachers new to SFFS
• Perform other duties as assigned

Requirements & Qualifications

• Bachelor’s degree or equivalent, with 2 or more years of relevant administrative experience
• Experience with Google Suite (mail, calendar, docs, etc.), Microsoft Office Suite, and work with databases (Veracross)
• Trained or willing to train in First Aid
• Background check, fingerprinting and pass TB screening
• Spanish speaker is a plus
• Flexibility to work occasional evenings/weekends/overtime during busy times

Ideal candidates will possess the following

• Ability to work independently and as a collaborative team member
• Professional demeanor, with ability to remain poised under pressure
• Discretion and ability to handle confidential information and situations, ability to exercise judgment and prioritize work
• Ability to work equally well with a diversity of constituents including students, parents, faculty, staff, administrators, alumni and vendors

Physical requirements:

Reach with hands and arms, and must occasionally lift and/or move up to 10 pounds.

Compensation and Benefit summary:

Competitive, exempt salary based on experience and qualifications. Excellent benefits offered including medical, dental, vision, life insurance and matching 403(b).

EEO Commitment:

Please email a resume and letter of interest to

Attn: Cathy Aragon
Director of Teaching and Learning