Office Administrator (Contract-to-Perm, On-Site)

Location: Somerset, New Jersey
Job Type: Full-Time, On-Site

About Us

CARIAN is a women-owned consulting and advisory firm exclusively serving the power, renewables, and utilities sectors. We are seeking a highly organized, proactive, and reliable Office Administrator to manage the daily operations of our office and support departmental functions.

This is a contract-to-perm opportunity for a hands-on professional who thrives in a fast-paced environment, takes ownership of their responsibilities, and ensures the smooth functioning of our office.

Responsibilities

Office Operations:

• Open and close the office daily, ensuring the workspace is ready for staff and visitors.

• Manage office supplies, vendor relationships, and maintenance requests to maintain a professional and efficient environment.

• Serve as the primary point of contact for all office-related inquiries and needs.

• Coordinate meeting room schedules, greet visitors, and handle front-desk responsibilities.

Administrative Support:

• Provide scheduling, calendar management, and travel coordination for executives.

• Assist with creating reports, presentations, and other administrative tasks as needed.

• Oversee mail distribution, shipping, and other office logistics.

Event & Employee Engagement Coordination:

• Plan and execute employee engagement activities such as holiday events, company picnics, and team lunches.

• Coordinate catering and food orders for meetings and events.

• Support onboarding of new employees by preparing workstations and welcoming them to the team.

Departmental Support:

• Collaborate with HR, Talent Acquisition, Marketing, Business Development, and IT teams to provide administrative assistance.

• Help with scheduling interviews, maintaining personnel records, and managing small projects.

• Serve as a liaison for departmental requests and coordinate cross-functional activities.

Required Skills:

• Bachelor’s degree in Business Administration, Communications, or a related field (required).

• 3+ years of experience in office administration or a related role.

• Strong organizational and multitasking skills with exceptional attention to detail.

• Excellent verbal and written communication skills.

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

• Ability to be on-site 5 days a week and handle opening and closing duties reliably.

Preferred Skills:

• Familiarity with scheduling tools and office management software.

• Experience supporting executives or senior leadership teams.

• Event planning or coordination experience is a plus.

What We Offer

• Competitive hourly pay during the contract period, with potential for a permanent position based on performance.

• Opportunities to expand your skills and grow within the organization.

• A collaborative and supportive work environment where your contributions make a real impact.

Why Join CARIAN?

At CARIAN, we value initiative, reliability, and teamwork. As an Office Administrator, you will play a pivotal role in ensuring the seamless operation of our office while supporting the success of our team. This is your opportunity to make an impact in a growing firm committed to delivering results for clients and creating a supportive workplace for employees.

CARIAN takes pride in being an Equal Opportunity Employer. We do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, citizenship, gender expression or identity, status as a veteran, and basis of disability or any other federal, state, or local legally protected class.

As a Woman-Owned Business Enterprise, CARIAN is committed to providing employment opportunities to women, veterans, and underrepresented minorities.