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- CBRE Chicago, Illinois, 60290
- Verified
Lead Contract Support-Chicago, IL
Salary
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Job Description
We are looking for a collaborative, finance savvy, contract manager that is a self-starter and can work autonomously for a new client. The purpose of this position is to provide administrative/operations, accounting and finance support, and management of supplier contracts for a Global Client with multiple site locations.ESSENTIAL DUTIES AND RESPONSIBILITIESOperationsAdministrative management of CMMS systems and work allocation (planned and reactive) Procurement dashboard. Collating monthly contract review alongside Account Leader to support presentations and prepare monthly and quarterly customer meeting documentation.GovernancePreparing information for the contract reviews and other site-based information requestsPeopleMaintenance of training records, functional onboarding of new employees and facilitation and coordination of team and employee engagement activitiesCustomer Relationship ManagementMaintain positive relationship with function specific customers, particularly in finance and AP community troubleshooting, data and site information.HSEResponsible for administrative tasks related to HSE such as logging hazards and upkeep of logbooks. Responsibility for logbook management shared with Account Leader and site operations team.FinanceFull responsibility for managing and reporting on functional component of contract finances i.e. raising Service Orders & Purchase Orders, Billing, Invoice Pool, Process Timesheets, Debt Management, housekeeping of Dynamics and Site Files, WebQuote (or client equivalent of Quoting system). Partner with Account Leader to ensuring month end results are maximized & financial accounting / forecasting is accurate.
SUPERVISORY RESPONSIBILITIESNo formal supervisory responsibilities in this position.May provide informal assistance such as technical guidance, and/or training to coworkers. May coordinate and assign tasks to co-workers within a work unit and/or project.
QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and EXPERIENCEHigh School diploma or general education degree (GED) required. Associates degree (AA) or equivalent from two-year college or technical school preferred. Minimum of four years of related experience and/or training. Finance and accounting skills are a plus.
CERTIFICATES and/or LICENSESPreferred but not Required: C.P.M., C.P.S.M. or N.A.C.M. certifications or eligibility
COMMUNICATION SKILLSExcellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
FINANCIAL KNOWLEDGERequires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.
REASONING ABILITYAbility to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.
OTHER SKILLS and/or ABILITIESIntermediate skills with Microsoft Office Suite. Ability to achieve working level skills in either a contracts database or Ariba Contracts Management Module. Experience with Dynamics AX a plus.
SCOPE OF RESPONSIBILITYDecisions made with understanding of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future CBRE GWS
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