Position Function

The City Clerk Intern will assist with a wide range of projects related to day to-day operations and planning. This internship is designed to be both educational and practical. The intern will obtain firsthand knowledge by gaining professional experience needed to perform a variety of administrative duties in support of Department and City goals.

Tasks/Duties

• Perform administrative tasks, including but not limited to, filing, sorting mail, logging packages, computer data entry, internet research, completing forms, answering and/or placing phone calls, responding and/or sending email communications and assisting customers.
• Assist with the Business Tax Receipt program, including but not limited to, entering information in enterprise software system, verifying licenses issued by the State of Florida, obtaining the status of Corporation and/or Fictitious Name Registrations, issuing certificates, and following up on past due invoices.
• Assist with the Public Records Request program, including but not limited to, acknowledging the request, entering information in the enterprise software system, researching/locating the record, coordinating with other departments, sending the requested records, compiling and organizing of information received to generate a final Lien Verification Report.
• Assist with the implementation of the Citys records management program in accordance with Florida Law, to include research, record preservation/imaging, verification of scanned images and destruction of records which have met their retention period.
• Assist with the processing of Code Enforcement Board cases in accordance with Florida Law, to include, but not limited to, preparing and mailing documents, tracking delivery of certified mail, assist with posting of property, entering information in enterprise software system, tracking case status and fines, and attending meetings as required.
• Assist with the preparation of City Commission meeting packets. Prepare PowerPoint presentation, note sheets and minutes, attend meetings as required, perform after meeting activities, which include return of signed documents and preparing correspondence.
• Become familiar with the City’s Policies, Procedures, Standard Operating Procedures and Department Operating Instructions; assist with preparation of new items or amendments when needed.

Qualifications

REQUIRED MINIMUM QUALIFICATIONS:

• High school diploma or GED is required for this role
• Current enrollment in a graduate or undergraduate degree program with an interest and aptitude to work in Public Administration, Business Administration or related field
• One (1) year experience with applications in a Microsoft Office environment.
• Fluently speak, read and write in English.

PREFERABLE QUALIFICATIONS:

• Valid driver license if driving.

Supplemental Information

Applicants will be required to complete a Disclosure & Authorization Regarding Background Investigation, a Confidentiality Agreement and a criminal background screening.

Driving history for the past three (3) years must reflect no violations of a driving related felony offense, or driving under the influence (DUI) which includes both drugs and alcohol, reckless driving, or hit and run involving an occupied vehicle or attended property, or an accumulation of traffic violations, plus three (3) points for each attendance at driving school (regardless of whether points were assessed against the license) where the penalty points do not exceed twelve (12).