Job Summary

Join UT Southwestern as a Contract Administrator II in the Contracts Management department. The Contract Administrator II coordinates contracts review and execution and tracks processes to fulfillment. Prepares and reviews payment applications and contract items for the Capital Projects Division review and approval. Enters and tracks invoices and commitments in e-Builder or other project management software. Supports Project Managers to resolve contractual and invoice issues.

Prior knowledge of contracts is a plus.

This position falls under a hybrid work model and is not fully remote.

Why UT Southwestern?

At UT Southwestern, we invest in you with opportunities for career growth and development that align with your future goals and help to provide security for you and your family. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more that are all available on the day you start work. Recognized as the #1 hospital in Dallas-Fort Worth for seven consecutive years by U.S. News & World Report, we invite you to be a part of the UT Southwestern team where you’ll discover teamwork, professionalism, and consistent opportunities for growth.

Required Experience and Education

Bachelor’s degree, preferred, with no experience; Associates degree with 2 years administrative experience; High school diploma or equivalent with 4 years administrative experience.

Job Duties

• Facilitates the sourcing and contracting of medical/surgical products, equipment and services for UT Southwestern in collaboration with end-users, Group Purchasing Organizations, and Contracts Management in alliance with contract compliance and expense reduction initiatives.


• Responsible for ongoing vendor relationship and contract management.


• Coordinates with end-users in preparation of RFX and provides direction on recommended sourcing approaches based on Contract hierarchy and federal and state regulations.


• Implement a Value Based selection process and positions the Office of Purchasing as a trusted advisor.


• Review transactional data to identify opportunities resulting from improved pricing and verify expected outcomes after implementation.


• Coordinates contracts review and execution and tracks processes to fulfillment.


• Reviews contracts to ensure that terms are in accordance with UT Southwestern policies and procedures.


• Monitors contractors for HUB and insurance compliance in accordance with contractual requirements.


• Provides effective record keeping ensuring that all contract documents are readily assessable.


• Compile information and respond to internal and external audit requests.


• Performs other duties as assigned.

This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes UT Southwestern to obtain criminal history record information.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.