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Job Description Summary:

Job Description:

Key Roles and Responsibilities:

• Prepare, maintain, and negotiate budgets related to clinical trial activity funded by federal or non-profit sponsors for the KUMC-SPA.

• Work with Principal Investigators and the clinical research teams to develop internal budgets that include all costs applicable to the study. Partner with departments to develop detailed final budgets by identifying all activities, tests, and procedures to be performed during the conduct of the study based on the protocol, study calendar and other study documents.

• Ensure costs are calculated in accordance with KUMC and sponsor guidelines to ensure accurate cost allocation and resource allocation in clinical trial budgets.

• Review incoming subawards, sponsored research agreements, and amendments from other agencies by analyzing and interpreting the terms

• Serve as a resource for contract language to ensure fair payment terms associated with clinical study budgets.

• Maintain a portfolio of budgets and contracts in different stages of negotiation

• Serve as the primary point of contact with clinical trial sponsors if there are questions about draft budgets or contracts prior to award execution.

• Work closely with other KUMC stakeholders (OCTA, OGC, KUCC, RCO, UKHA, PIs, department admins) to identify and implement processes to ensure the timely build of budgets based on coverage analysis and budget quotes from auxiliary departments and the accurate and timely processing of clinical trial agreements through the award set-up process.

• Review study protocols, sponsor agreements, informed consent forms, and related documents as needed

• Ensure compliance with applicable federal, state, and local laws and specific regulations by monitoring such requirements on an ongoing basis

• Stay informed of developments in the field of clinical research finance and other related topics

Work Environment

Work is normally performed in a typical interior work environment, which does not usually subject the employee to any unpleasant elements.

Education: Bachelors Degree in business, science, or other related discipline.

Work Experience: Minimum of 2 years of applicable experience related to clinical administration and/or research.

Preferred Qualifications

Education: Master’s degree in a relevant field of study (accounting, business, or life sciences)

Certifications/Licenses: Certified Research Administrator (CRA) as granted by the Research Administrators Certification Council (RACC)

Work Experience:

• Minimum three (3) years of Business Office experience in a healthcare environment or Research Office experience or three (3) to five (5) years of clinical research budget development and negotiation experience

• Knowledge of higher education institutional sponsored projects and accounting procedures or at least experience working in an academic setting.

Skills

• Ability to work proficiently in software available at KUMC, including MS Office Suite (especially Outlook and Excel).

• Basic ability to work in software available at KUMC, including Huron Research Suite, and Workday.

• Excellent oral and written communication skills.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Documents

• Resume/CV

• Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

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Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

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