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- Santa Fe, NM
- Verified
Accountant/ Business Operations Specialist (NMDVS #15686)
Salary
Job Description
Posting Details Interviews to be conducted within two weeks after the job posting has closed. Why does the job exist? This position is assigned to a division within the agency and provides both business operations and contract management support. Its primary role is serving as a Division Business Operations Specialist, ensuring efficient and compliant fiscal and administrative operations for the assigned division. The position functions as a financial and Accounts Payable resource, processing and monitoring vendor payments in accordance with New Mexico statutes, DFA policies, agency fiscal procedures, and the Statewide Financials (SHARE) system. Responsibilities include reviewing invoices and supporting documentation, creating payment vouchers, processing travel reimbursements, and ordering, tracking, and maintaining inventory of supplies and equipment to meet divisional operational needs. The position supports internal controls and audit requirements, assists with month-end and fiscal year-end closing, maintains records according to retention policies, serves as a point of contact for vendors and divisional staff to resolve payment and reimbursement issues for their division. In a secondary capacity, the position serves as the Contracts Specialist for the assigned division, managing and overseeing agency contracts and grants. This includes administering the full contract life cycle execution, amendments, renewals, monitoring, and closeout while ensuring compliance with contractual, state, and federal requirements. The position monitors contractor performance, deliverables, budgets, timelines, and measurable outcomes; tracks expenditures and funding levels; reviews and approves invoices for accuracy and allowability; identifies compliance or performance issues; recommends corrective actions or contract modifications; mitigates contractual, fiscal, and operational risk; and maintains documentation to support audits, monitoring reviews, reporting, and public records requests. The role also supports federal grant oversight, including quarterly reporting, performance assessments, and drawdown requests, ensuring programmatic, financial, and regulatory compliance for the assigned division. How does it get done? Office Management: This position works within the Administrative Services Division of the NM Department of Veterans Services. The position coordinates with the Administrative Services team to procure supplies and materials and arrange travel for the assigned division. It maintains files for programs and grants, manages databases and spreadsheets, and tracks and orders outreach materials. This position will support the assigned division with grants and special projects by monitoring and tracking expenditures, deliverables, and outcomes related to various programs. Procurement and Contract Management: The position becomes well-versed in the NM Procurement Code to conduct procurement activities for the assigned division and works cooperatively with the ASD procurement and contracts officer. It is responsible for overseeing and managing division contracts, including vendor purchase orders, contract tracking, and reporting. Budget Management: The position works directly with the Division Director to update and maintain the assigned division¿s fiscal year budget, analyzes all costs according to budget, monitors and analyzes budget trends, and maintains and document spreadsheets for billing. The position also prepares reports for cost allocations, invoices, purchase orders, financial reports, memos, letters, and other documents using word processing, spreadsheets, databases, and presentation software. Grants Management: The position prepares the assigned division¿s grant reporting requirements and ensures deadlines are met. It acquires and reviews all grant financial reports to ensure accuracy and accountability of expenditure, develops and submits financial reports in accordance with grant policies and procedures, and assists in the preparation of grant draw-down requests for ASD. The position maintains all records of payments, manages change requests, conducts research on grant issues, and prepares monthly records of all grant-related activities. Who are the customers? Customers for this position are New Mexico veterans and their eligible dependents, the State of New Mexico and the New Mexico Department of Veterans' Services. Ideal Candidate Customers for this position are New Mexico veterans and their eligible dependents, the State of New Mexico and the New Mexico Department of Veterans' Services. Minimum Qualification High School or Equivalency and two (2) years directly related work experience in accounting, auditing, finance, and/or budgeting. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling two (2) years may substitute for the required experience. Working Conditions Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required. Supplemental Information Do you know what Total Compensation is? Click here Agency Contact Information: Randy Perez, Accountant Supervisor, randy.perez@dvs.nm.gov, Email For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement. Bargaining Unit Position This position is not covered by a collective bargaining agreement.Min Qualification
• Customers for this position are New Mexico veterans and their eligible dependents, the State of New Mexico and the New Mexico Department of Veterans' Services • High School or Equivalency and two... • Customers for this position are New Mexico veterans and their eligible dependents, the State of New Mexico and the New Mexico Department of Veterans' Services • High School or Equivalency and two (2) years directly related work experience in accounting, auditing, finance, and/or budgeting • Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling two (2) years may substitute for the required experience • Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage • Some sitting, standing, bending and reaching may be required see moreApplying Instructions
• Glassdoor • SimplyHired • Breakroom • BeBee • Glassdoor • SimplyHired • Breakroom • BeBee see moreWork History and Feedback
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